The guest list your door can trust.
Managers paste names straight from WhatsApp, an admin confirms them in one tap, and the door checks people in, even with no signal. One list, every night, no screenshots.
No card needed. Your staff use the free iPhone app.
From a WhatsApp message to the door in three steps.
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1
Managers send names
Paste a list, share straight from WhatsApp, or type it in the team chat. GuestlistX reads names, numbers and dates.
sean x 3 fri anna + girlfriend tonight I want to add 4 people sat
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2
An admin confirms
Every request lands in Pending. Pick Regular or VIP per name and confirm the lot in one tap, or decline with a reason.
Sean 1–3 · VIP ✓ Anna 1–2 · Regular ✓ Marek 1–5 · Regular ✓
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3
The door checks in
The door sees only tonight’s confirmed list. Big search, one tap per guest, and it keeps working when the signal drops.
Tonight · 30 confirmed 14 checked in · 12 VIP
Built for a busy door, not an office.
Chat that becomes a list
“Add to list” under any message turns names, counts and dates into guests, ready to check before they are added.
Limits per manager
Set how many guests each manager can add per night or per month. The app counts for you.
Cut-off times
Close adds at a set time for every night, for certain weekdays, or for one-off dates like New Year’s Eve.
Blocked nights
Private event or closed? Block the date and nobody can add to it by mistake.
Show-up rate
See who actually came, per guest and per manager, by week and by month.
Offline door mode
Check-ins are saved on the phone and sync when the connection is back. The door never stalls.
Everyone sees only what their job needs.
You decide what each group can do. Door staff see tonight’s list and nothing more; managers never see anyone else’s guests.
30 days free. Then one price per venue.
No card to start. Staff download the app for free. Cancel any time.
Bar
- Unlimited guests
- Chat with Add to list
- Limits and cut-off times
- Offline door mode
- Guest history kept up to 12 months
Club
Most venues- Everything in Bar
- Analytics: show-up rate, week and month
- Share lists from WhatsApp
- Priority support
Group
- Everything in Club
- No limit on staff
- Export to CSV
- Guest history kept up to 24 months
- Help moving your old lists in
Prices excl. VAT. Already a customer? Manage your plan. Running several venues? Talk to us.
Questions
Do I need a card to start the free trial?
No. You get 30 days with everything switched on. Add a card only if you want to carry on.
What happens when the trial ends?
Your lists stay. Adding guests and chat pause until you choose a plan. Door check-in keeps working for 7 days so no night is affected.
Do my staff have to pay?
No. Staff download the free iPhone app and sign in with the account you create for them. You pay once per venue.
Does the door need internet?
Only to load the list. If the signal drops, check-ins are saved on the phone and sync when it is back.
Who can see guest names?
Only people in your venue, and only what their group allows. Names and chat are encrypted in storage.
Can I cancel?
Any time, from the owner account. You can export your guest history before you go.
Run this Friday's list in GuestlistX.
Set up takes about ten minutes. Add your admins, managers and door staff, and you're live.